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Asking your manager for resources can be daunting, especially if you're unsure how to do it. But with the right approach and attitude, asking for help doesn't have to be intimidating.
Here’s a quick guide to help you ask for the resources.
To increase the likelihood of success, clearly explain why and how the resources will benefit the project. Data can be beneficial in this process; calculate and estimate how much is spent on each task or project and how long it takes. Taking into account the percentage of work and actual hours spent on a project, goes a long way in helping your manager understand where your time is going. Doing so can help demonstrate the case for additional resources more clearly, encouraging investments from the management team.
Also, consider using the right solution to enable you to have the right data at hand. For example, at Blue Onion, our proprietary data engine streamlines and automatically reconciles all transaction data to its bank payouts for the accounting and finance team, so they can focus on strategic initiatives instead of manual data processing work.
By investigating what is standard across the industry and considering where you want your task to go, you can create a clear benchmark for the resources that would suit your needs most, making it easier to gain buy-ins. With this approach, you can increase your chances of getting the resources that will benefit you and the company by establishing a baseline.
The best way to make your request is to come prepared with a solution. Present how those resources or recommendations can improve productivity and benefit the company, and make sure you have evidence to back up your assertions. Doing this shows that you recognize the company's priorities and needs. It communicates that you are invested in improving your work and the team's overall efficiency.
It's best to approach the discussion open-mindedly and create an environment of mutual trust and understanding to have a productive conversation. When you go in without preconceived ideas or expectations, it allows for space for your manager to ask questions and offer feedback and potential solutions from their perspective. By keeping an open mindset to this conversation, you will be able to come up with the best possible resources for your project or proposal.
Part of having a growth mindset involves staying open to feedback and criticism. Taking constructive criticism without getting defensive or offended can go a long way in demonstrating your trustworthiness, reliability, and ability to handle difficult conversations.
Knowing in which moment and context to present your request is critical; always ensure you understand any current projects or deadlines that may be taking priority. That way, you'll have a better understanding of what would be the most suitable time and setting to make your ask.
While showing vulnerability at work can be challenging, it is an important part of creating a positive work environment. Being honest with your manager can help build trust and bridge the gap between you. This will make them more likely to understand why you need the resources and be more willing to provide them.
Asking for resources can be intimidating, but the right attitude and preparation can lead to successful outcomes and improved productivity in the workplace. By following the above steps, you can gain the confidence to make your request with clarity and conviction, increasing the chances of it being granted.